Step-by-Step Title Abstract Process
Follow the time line... from title research to document delivery; start to finish.
Step 1.
TITLE SEARCH CLIENT INQUIRY
You inquire to TitleSearch.com through our website private web portal, place an order online, or call us at 1-877-848-5337. All web transmissions are secure.
Step 1.
Step 2.
PREPARE INVESTIGATION
Title search operations team and our platform AI systems receives order property information. Advanced algorithms ping multiple data sources for property data checks; parcel location verification, APN verification, converts address to legal description, and identifies correct jurisdiction of official property records for legal documents.
Step 3.
DESCRIBE PROPERTY OWNERSHIP
A certified title abstractor retrieves preliminary records from the title plant and creates a dispatch sheet for in-field abstractors. Parties associated with the property are identified; prior owners, cross parties, countersigners, and vested co-owners.
Step 3.
Step 4.
SOURCE & DOCUMENT RETRIEVAL
Sources of documents needed to prepare the title abstract are identified. Sourced from multiple locations as needed; land records, tax assessor, civil court records, probate court, prothonotary, Secretary of State, MERS, EPA documents, county planning department, the US Treasury Department, etc. Professional title search abstractor obtains official documents from these government records. Documents are then indexed by name and retrieved in chronological order. TitleSearch.com (AFX Research) has title abstractors at all 3611 county records offices in the U.S.A.
Step 5.
CERTIFIED TITLE ABSTRACTING
The documents are read and analyzed to determine if they still pertain to the subject property. Documents are compiled to see if there are releases of liens or satisfactions of mortgages. During abstracting, cross-referenced information can be discovered within the text of the document language.
Step 5.
Step 6.
Step 7.
CREATE TITLE REPORT
The official title report is created, describing the liens, mortgages, encumbrances, and property ownership. It is created specifically for the order placed, and is current as of that date. The title abstract is the official document of a title search, and is a private document not available in public records.
Step 7.
Step 8.
QUALITY CHECK REVIEW
A certified title abstractor reviews every official title report and clears it for release to you. Furthermore, we have developed proprietary artificial intelligence ECC algorithms; performing thousands of validations on your title abstract to ensure highest degree of title report accuracy.
Step 9.
TITLE REPORT DELIVERY
The finalized title report document is curated in PDF format, uploaded to a private web link, and transmitted to you via email for download. We also support Word and Excel JSON formats.
Step 9.
Step 10.
SUPPORT FOLLOW-UP
The customer service team at AFX Research (TitleSearch.com) contacts you to ensure the file was received successfully. We are available during normal business hours to answer any questions regarding your title abstract, document retrievals, or related attached title report documents.
For an in depth outline of the documents and information we research, read our 50-Point Title Search.